What is a Board Resolution?
A Board Resolution is a formal written document that records decisions made by an HOA board during a meeting. Resolutions provide legal proof of the board’s actions and are essential for governance, compliance, and record-keeping. The template provided here is completely free for you to use and modify, no charges or credit card required.
Why Use a Board Resolution Form?
- Using a standardized resolution form helps your board:
- Maintain clear, consistent documentation
- Provide evidence for legal or financial decisions
- Communicate decisions clearly to homeowners and third parties
- Comply with governing documents and state laws
Common Types of Board Resolutions
Some common resolutions your HOA board may need to document include:
- Approving the annual budget
- Authorizing contracts or expenditures
- Changing community policies or rules
- Appointing or removing officers or committee members
- Approving reserve fund allocations
How to Use the Board Resolution Form
- Fill in the date, resolution title, and description of the action taken.
- List the board members voting, including those in favor, opposed, or abstaining.
- Include signatures of the board president and secretary to validate the resolution.
- Keep the signed resolution in the HOA’s official records.
Written version of this template
[HOA Community Name] Board Resolution Form
Date: [Insert Date]
Resolution Number: [Insert Number]
Title
[Insert a brief title describing the resolution]
Resolution
[Clearly state the decision or action being approved. This should be detailed enough to explain the purpose and scope of the resolution.]
Whereas
[List background information or reasons for the resolution, if needed.]
Resolved
That the Board of Directors of [HOA Community Name] hereby approves and adopts the above resolution.
Vote
| Member | Vote (For | Against | Abstain) | Signature |
| [Name 1] | ||
| [Name 2] | ||
| [Name 3] | ||
| [Name 4] | ||
| [Name N] |
Certification
I certify that the foregoing resolution was adopted by the Board of Directors of [HOA Community Name] on [Date].
President: ________________________ Date: ___________
Secretary: ________________________ Date: ___________
